Event Inquiry

Thank you for your interest in hosting an event at Promenade at Coconut Creek. The following is a compilation of necessary information requested in order to obtain a better understanding about the components of your request.

Promenade at Coconut Creek is privately owned and authorization to use certain common areas of the mall for group performances, fundraising or event purposes must be obtained from Mall Management prior to the activity/performance. Please submit a request for event space usage below. Applications must be completed and received by Promenade at Coconut Creek management no less than forty five (45) days prior to the proposed event.

We appreciate your interest!

Or download the PDF and submit inquiries to info@promenadeatcoconutcreek.com.

Event Inquiry

Sponsor Organization Name (if not tenant)

Type of Organization

Proposed Name of Event

Proposed Event Description

Date of Event Beginning

Date of Event Ending

Beginning Time

End Time

Date Set-Up to Begin

Time Set-Up to Begin

Date Take-Down to be Complete

Time Take-Down to be Complete

Location of Event on Promenade at Coconut Creek Property

Estimated Number of Sponsors/Guests/Visitors in Attendance

Events this Organization has held in the Past:

Historic Details of the Event

Special Needs Regarding this Event (electricity, security support, staging, stanchions, signage, etc.)

Please request any and all services needed (heating, ventilating and cooling services, lights, restrooms, catering, etc.)

Contact Persons and Contact Information (list in order of responsibility in cases of emergency, questions, security issues, etc.):

Are you prepared to provide a certificate of insurance meeting all event requirements? Examples include: General liability, Excess/umbrella liability, Automobile liability (required if automobile will be on property), Workers compensation

Provide a summary of activities planned for the event

Will you be distributing items? If yes, please explain:

Will you be selling items? If yes, please explain

Plans to promote your event (signage, digital, social media, print, direct mail, etc.)

Promenade at Coconut Creek will provide event support on promenadeatcoconutcreek.com and can provide you with the shopping center logo for your use. All promotional materials must be reviewed and approved prior to production and distribution. Solicitation at Promenade at Coconut Creek is prohibited unless permission is specifically granted.

Additional details may be requested in order to properly evaluate your request. Please provide this additional information on a timely basis.

All tenants will be required to sign a Hold Harmless Agreement releasing Hill Partners, Inc. and Promenade at Coconut Creek from any liability for any damages, injuries, etc. caused by the event.

Applicant is responsible for complying with all necessary permits or required licenses and understands that Hill Partners, Inc. must grant approval before Applicant can plan or promote the proposed event. All paperwork must be fully executed at least 45 days prior to the date of the scheduled event.